Senior Payroll Coordinator

Location: Montreal, Quebec, Canada


Location Details: Head Office

PostalCode: H4S 1W8

Category: Corporate

Requisition Number: 6569-PS-05-09-2022

Date Opened: May 10, 2022

Number of Openings: 1

Job Type: Permanent

Pay Class: Full Time

Education: Bachelor's Degree

Career Level: Experienced

Who We Are:

Hey, we're Ardene!

We're the ultimate destination in North America and beyond for head-to-toe apparel, footwear, and accessories - all at the best prices. In 1982, we started as an accessories and jewelry retailer. Today, we're on a whole new level, with 300+ stores in Canada, the USA and internationally – not to mention and our app!

We believe that fashion shouldn’t be exclusive or intimidating – it should be celebrated with youthful confidence and fearless enthusiasm. Our journey is ongoing in this new era of retail, as we focus more than ever before on customer experience and sustainable practices.

We also take employee wellbeing and personal growth to heart. Our teams focus on driving initiatives in the area of mental health, diversity & inclusion, engagement and recognition. This includes our many mindfulness programs too, so our teams can create meaningful connections, lead with intention and kindness, and be their best selves at work and in their lives.

Want to learn more about Life at Ardene? Check out our careers site for the latest updates & read one-on-one personal interviews with team members from across Ardene.



We are currently looking for a Senior Payroll Coordinator to join our team. The Senior Payroll Coordinator will be responsible for helping process bi-weekly payrolls and ensuring compliance with all applicable government regulations and support with payroll.

  • Ensure correct data for bi-weekly payroll for Canadian and US store employees.
  • Reconcile and validate payroll prior to transmission and ensure payroll submission is sent before the deadline.
  • Update commission eligibility for Canadian & US store employees and ensure timely payout.
  • Prepare manual checks for various situations (i.e. bank rejects, stop payments, payment errors).
  • Process employee terminations and issue ROEs.
  • Train the team to process the bi-weekly payroll for all store employees.
  • Perform accurate and timely reporting as necessary.
  • Update all data on Dayforce to ensure compliance with provincial / states legislation and company policies.
  • Communicate payroll and benefits information with employees and respond to employee inquiries on a daily basis.
  • Group insurance administration including enrollment of new employees, changing insurance coverage following life events or terminations, preparing letters and following up with employees on leave to ensure payment of premiums and continuation of coverage during the leave period.
  • Worker’s Compensation administration including support of accident reports, calculation and payment of CNESST claims.
  • Answer government inquiries.
  • Ensure all adjustments to the payroll register are completed prior to the last payroll cycle of the year.


  • Five (5) years’ experience in payroll
  • College diploma or higher in a related field of study
  • Retail Industry Experience considered an asset
  • Canadian Payroll Association (CPA) certification considered an asset
  • American Payroll Association (APA) certification considered an asset
  • Strong organizational and time-management skills
  • Analytical and problem solving skills
  • Ability to work in a fast-paced environment
  • Knowledge of payroll systems (Ceridian Dayforce considered an asset)
  • Proficiency with Microsoft Word and Excel
  • Excellent communications skills in English and in French
  • Communication skills in Spanish considered an asset


We’re pretty proud to say that everything we do starts with our people – whether it’s in-store or at the head office. From sales associates and store leadership; dedicated in-house apparel and design teams; marketing, brand, and digital experts; stylists, photographers, and graphic designers; all the way to store concept and operations. We do it all. Ardene is truly a creative hub that is second to none.

Be part of a fun, dynamic and energetic team! Join our team and begin your career at one of North America’s top retail chains!

Ardene is an equal opportunity employer, and as such, does not discriminate in hiring or terms and conditions of employment on the basis of an individual’s race, ancestry, color, place of origin, religion, gender, gender identity, citizenship, age, sexual orientation, disability, national origin, family status, marital status or any other or any other characteristic protected by applicable laws. Accommodations for people with disabilities are available upon request for candidates taking part in all aspects of the selection process. Selection decisions are solely based on job-related factors.